Turn your notes into
winning proposals
Upload meeting notes, emails, voice recordings, screenshots, or videos. PropAI generates a professional client proposal in seconds.
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THE PROBLEM
You didn't start your business
to write proposals.
But here you are — spending days every month on documents that half your clients never even read. Every proposal is time you're not billing, not selling, not growing.
Lost to proposal writing every month
4 hrs × 18 proposals — that's nearly two full work weeks, gone
Of proposals are never replied to
Half your effort vanishes into silence
In billable hours lost annually
At $100/hr — money you never see
Starting from scratch every time
Every new client means a blank page, copy-pasting from old docs, second-guessing the structure, and reformatting everything. Hours burn before you write a single real sentence.
Ghosted after hours of work
You spend a full afternoon writing, formatting, and perfecting the layout — then nothing. No reply, no feedback, no explanation. The deal just dies quietly.
Writing instead of selling
Every hour on a proposal is an hour you're not on calls, not closing the next deal, not doing the work you actually get paid for. Proposal writing is a silent revenue cap.
THE SOLUTION
Stop writing.
Start closing.
PropAI generates a professional, fully tailored proposal in under 60 seconds — so you can pitch more clients, follow up faster, and focus on the work that actually makes you money.
To generate a full proposal
vs. 2–6 hours by hand
Faster than writing manually
Reclaim your work week
More proposals sent per month
Volume is a superpower
Higher close rate
Professionally polished proposals win
The math
If you currently send 12 proposals/month and close at 25%, that's 3 deals. With PropAI, send 72 proposals/month — same close rate, same effort. That's 18 deals instead of 3.
$750
Avg deal size
+15
Extra deals/month
$135,000
Added annual revenue
More pitches. More closes. More revenue — without hiring anyone, changing your process, or working more hours.
How it works
From notes to proposal in 3 steps
Upload your files
Drop in notes, recordings, screenshots, emails, or PDFs from your client meeting.
PropAI writes your proposal
Our AI reads everything, structures it intelligently, and generates a professional proposal in seconds.
Export and send
Download as PDF, Word, or PowerPoint. Send directly to your client in minutes.
Drop files here or click to upload
PropAI is writing your proposal
Export as
New Proven Formula
The brief → proposal gap
is where deals die.
Clients are most excited right after your discovery call. Every hour you spend writing is an hour their excitement fades — and your competitor sends first.
The old way
Get off a discovery call
Momentum is high. Client is excited.
Open an old proposal, copy it
Hope it's close enough to reuse.
Rewrite the scope — manually
30 to 90 minutes. Every. Single. Time.
Hope you remembered everything
Details from the call already fading.
Format, export PDF, send
Hours later. Client momentum: gone.
Result: 2–6 hours burned. Client went cold. You might have already lost the deal.
The PropAI way
Get off a discovery call
Momentum is high. Client is excited.
Drop in your notes, recording, or email
Any file format. Takes 10 seconds.
PropAI writes the full proposal
Executive summary, scope, pricing, timeline — done.
Review and send
Within minutes of hanging up the phone.
Client reads, approves, and signs
While the excitement is still there.
Result: Proposal in their inbox within minutes. You look fast, sharp, and ready. That wins deals.
“Send within minutes of your call.
Impress your clients before anyone else even starts typing.”
Any industry
PropAI speaks your client's language
Whether you're a solo freelancer or a growing agency, PropAI adapts its tone, structure, and terminology to match your industry — automatically.
File support
Works with every file type
Text, Docs & Emails
PropAI analyzes your notes, PDFs, DOCX files, and email threads to extract every detail that matters.
Images & Screenshots
PropAI reads text directly from images and screenshots — no manual copying required.
Audio & Video
PropAI transcribes and extracts key information from voice recordings, meetings, and video files.
Instant Output
PropAI generates a full proposal in seconds
What you get
Every proposal includes
Pricing
Close more deals. Grow your revenue.
Start free. Upgrade when you're ready.
Free
For individuals just getting started
- 5 proposals per month
- PDF export †
- 2,000 AI revision credits
† PDF exports include a PropAI watermark. Upgrade to remove it.
Try for FreeStarter
For freelancers getting started
- 30 proposals per month
- PDF export
- 20,000 AI revision credits
Pro
For active freelancers and consultants
- 75 proposals per month
- PDF & Word export
- 50,000 AI revision credits
- Priority support
Premium
For agencies and growing teams
- Unlimited proposals
- PDF, Word, & PowerPoint export
- Unlimited AI revision credits
- Send proposals directly to clients via email
- White-label branding
- Up to 3 free team seats
- Priority support
Business
Custom Pricing
For enterprises and high-volume corporations
- Everything in Premium
- All export format types
- CRM Integration
- Custom design template integration
- Up to 20 free team seats
- Custom AI writing agent
- Dedicated support
Trusted by freelancers & agencies
Real people. Real results.
Join thousands of freelancers who stopped dreading proposal writing.
12,000+
Proposals generated
94%
Customer satisfaction
4.9/5
Average rating
3,200+
Active users
“I used to spend a full Sunday writing proposals. Now I upload my notes from the client call and I'm done in under a minute. Closed 3 deals in my first week using PropAI.”
Marcus T.
Freelance Web Developer
“We went from sending 8 proposals a month to over 40. Our close rate didn't drop — it went up. The quality is honestly better than what we were writing manually.”
Priya S.
Founder, Creative Agency
“The AI revision feature is a game changer. Client wants a different tone? Done in 10 seconds. I'll never go back to writing proposals from scratch.”
James O.
Brand Consultant
“PropAI paid for itself on the very first proposal it helped me close. I was skeptical but the output is genuinely professional — better than templates I paid $200 for.”
Sofia R.
UX/UI Freelancer
“I run a small copywriting studio and we use PropAI for every client pitch. It saves us 15+ hours a week and the proposals look like they came from a big agency.”
Tom K.
Copywriting Studio Owner
“Honestly the best tool I've added to my freelance stack in years. Quick, polished, and it actually understands what the client is asking for from my notes.”
Aisha M.
Marketing Consultant
FAQ
Frequently asked questions
What types of files can I upload?+
PropAI accepts text files, PDFs, Word documents, images (JPG, PNG), audio recordings (MP3, WAV), video files (MP4), and email exports (.eml). Upload client notes, screen recordings, voice memos, email threads, or screenshots — PropAI extracts everything it needs.
How long does it take to generate a proposal?+
Most proposals are ready in under 90 seconds. Brief proposals take about 30 seconds, Standard around 45 seconds, and Comprehensive between 45–90 seconds — depending on how much content you upload.
What does a generated proposal include?+
A Comprehensive proposal includes an executive summary, opportunity snapshot, current state analysis, strategic recommendation, scope of work with deliverables, phased implementation roadmap, investment breakdown with ROI projection, social proof, payment terms, and next steps — all written around your specific client context.
Can I edit the proposal after it's generated?+
Yes. Use the built-in AI revision tool to refine any section in plain English — just describe what you want changed. Or switch to the manual editor to update any field directly. You can also export to PDF or Word and edit from there.
How does AI Revision work?+
After a proposal is generated, click "Revise with AI" to open the revision panel. Describe what you want changed in plain English — for example, "make the pricing section softer", "change the tone to be more formal", or "add a risk mitigation note" — and the AI applies the change instantly. You can review a side-by-side preview before accepting or discarding it. Each revision request costs 100 AI revision credits. Credits are included with every plan and reset at the start of each billing cycle.
Do I need a subscription?+
No long-term commitment required. All plans are billed monthly and you can cancel anytime. The Free plan gives you 5 proposals per month with no credit card required — upgrade only when you need more.
What plans are available?+
- –5 proposals/month
- –PDF export (watermarked)
- –2,000 AI revision credits
- –30 proposals/month
- –PDF export
- –20,000 AI revision credits
- –75 proposals/month
- –PDF & Word export
- –50,000 AI revision credits
- –Priority support
- –Unlimited proposals
- –PDF, Word & PowerPoint export
- –Unlimited AI revision credits
- –Send proposals directly to clients via email
- –White-label branding
- –Up to 3 free team seats
- –Priority support
- –Everything in Premium
- –All export format types
- –CRM Integration
- –Custom design template integration
- –Up to 20 free team seats
- –Custom AI writing agent
- –Dedicated support
All paid plans save 20% when billed annually. Credits reset each billing cycle. Business plan pricing is custom — contact us for a quote.
Can PropAI read email conversations?+
Yes. Upload exported email files (.eml) directly, or paste email threads into the intake form. PropAI reads the full conversation — names, dates, replies, and context — to build an accurate proposal.
Does my logo appear on the proposal?+
Yes. Add your company logo in Settings and it will automatically appear on all exported PDF and Word files. You can also upload or replace your logo directly from the new proposal form.
Is my data secure?+
All files are stored in your private storage bucket with row-level security — only you can access your uploads. Files are used solely to generate your proposal and are never shared or used to train AI models.
Do I need a credit card to start?+
No. The Free plan gives you 5 proposals per month with no credit card required. Upgrade anytime to unlock more proposals, export formats, and AI revision credits.
Contact
Get in touch
Have a question or need help? We'll get back to you within 24 hours.
Or email us directly at support@propai-proposals.com
Ready to close
more clients?
Join freelancers and agencies who send better proposals with PropAI.
No credit card required · 5 free proposals/month